Heads up: Start using new I-9 form now
June 27, 2008 by Sam NarisiPosted in: I-9, In this week's e-newsletter, Latest News & Views
The feds have just issued a new version of the I-9 form that companies are required to start using immediately.
It’s exactly the same as last year’s form (other than the dates), but the old version will no longer be accepted.
You can get a copy here. When submitting the form, make sure the expiration date reads “6/30/09.” That’s how you’ll know you’re using the right one.
Tags: Department of Homeland Security, DHS, forms, I-9, immigration
July 2nd, 2008 at 10:28 am
The expiration date on the I-9 on the CIS site states 6/07, not 6/30/09. Not sure where you are getting this information.
July 2nd, 2008 at 10:46 am
So Sam, Where is the link to this form that expires on 2009? The one you gave us expires in 2008.
July 2nd, 2008 at 11:00 am
The form linked above is the current one, which expires in 2009. The date in the top right corner of the first page is the expiration date (”OMB No. 1615-0047; Expires 06/30/09″). I believe there’s another date on there somewhere, which would be the date the form was revised.
Sam Narisi
Editor
HRLegalNews.com
July 2nd, 2008 at 3:18 pm
I could not find anything on the government website that “requires” we use the form that expires on 6/30/09, just that we use revision 06/05/07.
July 2nd, 2008 at 6:50 pm
The expiration date is at the top right corner of the form. The revision date is at the lower right hand corner. I can see why it is confusing!
July 31st, 2008 at 1:54 pm
Do I need to have all my old employees fill out the new form? Also, at some point I was told that I needed to keep all my completed I-9 forms in a separate folder. Is this true? One more question. If the answer is yes to the separate folder, once an employee terminates, do I continue to keep the form with the others or can it now go in the employees terminated file?
October 8th, 2008 at 10:58 am
Gail, You should use the new form moving forward, you do NOT need to have current employees complete the new form (kind of like the W-4 form every year). You should definitely keep the I-9’s in a separate folder. Our company maintains the I-9’s for five years after termination, however you are to retain the document during their employment or 3yrs after their date of hire or one year after end of employment, which ever one is the longer amount of time. if you read the first two pages of the link it will provide you with concise instructions as well as the new form. Hope this helps you
October 8th, 2008 at 11:00 am
Gail, one more thing regarding your last question. We have one folder for current employees and another for terminated employees (we do not put their I-9’s in their personnel file once terminated). Then maybe once a year we willl go through terminated employee’s I-9’s and sort through.